Journey Management
Journey Management System - A Custom Module Of Digital Forms
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For every journey one should ask if the journey is actually necessary; the safest journey is the one not taken.

While they are driving, your employees encounter countless hazards, making driving one of the most risky activities your employees will undertake.

It is estimated that 20 – 30% of all fatal crashes on Australian roads are due to fatigue.

Driving while sleep-deprived has reached worrying levels in Australia, with 20 per cent of respondents to a new survey admitting they have fallen asleep at the wheel at least once.

What can your organisation do to make a difference?

Journey Managment is a two-part process aimed at minimizing exposure to driving-related hazards, and preventing crashes and injuries.  First, it’s a decision-making process used to avoid unnecessary driving. Second, for driving that is necessary, journey management procedures help manage the risks employees face while they are “on the road”.

When making a road journey, your chances of arriving safely are greatly increased by careful planning. Fail to plan adequately and your chances of being involved in an incident will increase.

Reduce Motor Vehicle Incidents

Effective journey management reduces the likelihood your employees (and others) will be involved in a costly crash. Fewer crashes mean fewer injuries to employees, lower property damage and environmental costs, reduced administrative costs, and lower insurance premiums.

Address Legal Requirements

Practices in an active Journey Management Plan (JMP) help employers address their legal obligations to make employees aware of hazards, evaluate risks, and implement measures that eliminate or minimize those risks. Other parts of a JMP  speak to requirements around driver qualifications, working (driving) alone and others. As well, documented trip plans, check-ins and related records contribute to an organization’s due diligence.

JMS, a custom module of Digital Forms, enables users to submit a digital Journey Management Plan to their managers in line with any company’s HSSE policies.

JMS helps companies to remain informed of staff transit schedules, destinations, potential risks and other relevant information regarding their journeys. With JMS, we provide a simplified process where managers easily view and approve submitted requests. From there, JMS will calculate on its own where an employee or contractor should stopover for rest or resume their journey resulting in effective fatigue management.

 

JMS will inform you of staff arrival at their check-in points via SMS and email and will escalate notifications if they miss their check-in point ETA by a predetermined amount of time gaining you precious minutes in ensuring employee safety.

JMS uses the inbuilt GPS of the mobile device to track the live location, accurate ETA prediction and ultimately the safe arrival of your staff. By using GPS, JMS knows for certain if a user hasn’t stopped at the identified stop for their fatigue management break and will notify managers immediately.

JMS is auditable for internal or client reporting purposes and is customizable so as to align with any company’s risk mitigation strategies.

From departure and safety alerts to incidents and arrival, JMS will keep you updated about everything that happens on the journey.

We Help With Your Workplace Duty of Care & Liability

Data from the Australian Safety and Compensation Council4 (ASCC) indicates that vehicle accidents represent 41% of all compensated work fatalities

Under Section 21 of the OHS Act, an employer has a duty or responsibility to provide and maintain so far as is reasonably practicable a safe and healthy working environment for its employees. A workplace includes a passenger vehicle used for work related purposes.

Under Section 25 of the OHS Act, employees also have a duty to cooperate with the measures that an employer has developed to eliminate or reduce risks.

JMS will help your workplace cover 5 out of 6 WH&S due dilligence obligations.

Employers have a duty of care to their employees, which means that they should take all steps which are reasonably possible to ensure their health, safety, and wellbeing. Evidence about successful vehicle and driver safety programs point not just to vehicle selection and training, but also to the importance of safety to the organisation. A ‘culture of safety’ means that a high priority is given to safety and in addition, it is backed up by what people say and do. In many workplaces, work related driving is considered secondary to the ‘real’ work that the person does.

A culture of safety recognises that the driving task is often a much higher risk, and needs to be managed closely. In a culture of safety, vehicle and driver safety is treated as part of the overall safety effort, and leadership has to be shown by making decisions about the fleet that benefit safety.

An employer can be deemed to have breached their duty of care by failing to do everything that was reasonable in the circumstances to keep the employee safe from harm. Employees also have responsibilities for their health and wellbeing at work – for example, they are entitled by law to refuse to undertake work that isn’t safe without fear of disciplinary action.

Legally, employers must abide by relevant health & safety and employment law, as well as the common law duty of care. They also have a moral and ethical duty not to cause, or fail to prevent, physical or psychological injury and must fulfill their responsibilities with regard to personal injury and negligence claims.

See How Journey Management System Works

Submit a Journey Plan

Users can submit a Journey Plan via the mobile App or web portal and answer company risk assessment questions. The App automatically calculates arrival time and can include identified rest locations based on company policies

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Select Customer & Passengers

Users can also select the customer the journey is for, and any passengers in the vehicle with them at the time along with alternate contacts in case of an emergency

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Select Approvers & Review Journey

Once a user has filled out their journey management form, they then select an approver and submit the request. Once the trip has been approved, the user can then commence the journey

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Commence Journey

JMS uses the inbuilt GPS of the mobile device to track the live location, accurate ETA prediction and ultimately the safe arrival of your staff. By using GPS, JMS knows for certain if a user hasn’t stopped at the identified stop for their fatigue management break and will notify managers immediately. We’ll also integrate with existing IVMS systems on request if smartphones are not applicable.

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Finish Journey

A journey can be finished by the user, or the journey will end automatically one the user has arrived at the final destination

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Complete a JM Request in a Few Clicks

Users select a vehicle, departure point/time and destination, complete Risk Assessment, select Journey Manager / Team. JMS does the rest.

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Easily manage user submissions

Journey Managers can easily view, approve and reject journey requests on any device.

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View Historical & Live Location Of Users.

Use the playback feature to see the route and speed the user was traveling.

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Geofences

Setup Geofences If you have dedicated fatigue management stops for frequent journeys. If a user doesn't stop within the Geofence then managers are notified immediately.

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